Planning for a grand reunion is an exciting task, but it can also be quite challenging if you don’t have any idea on how and where to start. The primary goal is to convince and gather as many relatives as possible to participate in this exciting event that only happens once every few years. Here are some tips that that could help make your grand family reunion an unforgettable and exciting event for everyone.
Send out surveys or questionnaires
Planning for a grand reunion must be done at least a year in advance to have enough time to organise the event. Make a list of your relatives that are expected to join the event and ask them about their preferred date and venue. Consider having a family shirt, assigning a different colour for each family member. Do not forget to ask for their suggestions about the colour and design of the shirt so that you can start looking for a reliable company offering t-shirt printing in London that can take your order.
To make communication easier, make use of technology by sending a survey form either through e-mail or social media via group chats. Let your family members vote for the date and location before finalising everything.
Create and finalise the budget
Most reunions get their funds through individual contributions, so it is essential that you decide on a fixed amount before collecting. If you want your gathering to be successful, then you should work on your costing and keep it as low as possible. Your relatives might lose interest if the budget per head is too expensive. Also, make sure to give everyone more than enough time to come up with the amount.
For transparency purposes, it’s a good idea to give them a breakdown of the expenses, so that they will have a better understanding of where the money goes.
Delegate tasks accordingly
Planning a grand reunion can be very overwhelming for one person to handle. To make things easier and more organised, you can form a group of people who are willing to help out in doing specific tasks such as looking for catering services to ensure proper food and beverage, looking for and booking the perfect venue, shopping for giveaways, planning for the programme, getting in touch with relatives and so much more.
Plan a significant and fun-filled programme and other activities
Your relatives will surely expect a lot during the reunion, which is why you and the planning committee should work together to make sure that everyone will enjoy the event. Organise a programme that will encourage all attendees to participate. You can hire a band and a professional party host to make the event livelier.
Since it is a family reunion, expect kids and teenagers to attend as well. Think of indoor and outdoor activities that will keep them occupied throughout the event. Your grand family reunion will surely be worth the wait as long as everything is well planned.